New SAF-T file version for Portugal comes into force on July 1 2017
The SAF-T standard in Portugal is to be updated with a new version from July 1, 2017. The New Ordinance 302/2016 (retificada pela Declaração de Retificação n.º 2-A/2017, de 02 de fevereiro, que procedeu à 4ª alteração ao ficheiro a que se refere o nº 1 da portaria 321-A/2007, de 26 de março) announced on 2 December 2016, includes two changes which amend the data cited in Ordinance 321-A/2007. First, it modifies the SAF-T file for invoices and delivery notes with entry into force on July 1, 2017. The Tax Authority also recently issued the XSD schema of the new file to be implemented by businesses, so from EDICOM we can start migrating our clients to the new version. This evolution of the file is designed to improve the quality of billing information.
The second change adds a number of codes (taxonomies) for the accounting file and came into force on January 1, 2017. These taxonomies are equivalence tables that allow identification of the accounts according to the accounting standards used by the different taxpayers.
Although rollout of the system began in 2008, it was not until 2013 that a legislative change came about and massive widespread use of the SAF-T standard commenced, obliging businesses to transmit theirinvoices, shipping documents and accounting movements in this format. December 2014 saw the end of the latest deadline extension granted by the Portuguese Customs and Tax Authority for migration to the SAFT-PT electronic system. Since then, companies have had to gradually adapt to the legislative changes, making changes in their ERPs and generating automated communication channels with the Tax Authority via web services.
Implementing this standard is bringing great benefits in terms of information control by the tax authorities and its data structures have gradually been adapted to reflect the changes in accounting or taxation. It also brings considerable advantages for businesses, which can now automate certain procedures which may tend to be long and tedious when performed manually. With an integrated solution, companies can simplify their in-house billing and business document interchange processes, resulting in a significant saving on economic costs associated with these processes.
EDICOM SAFT-PT: Certified Solution
Electronic billing and accounting systems of companies operating in Portugal must be certified and audited by the DGCI (Directorate General for Taxation).EDICOM’s solution for e-invoice issuing in Portugal has been audited and certified by the Portuguese Tax Authority DGCI in line with the requirements set out in Ordinance N.º 363/2010, and 340/2013, stipulating the certification requirements for billing software.
Our SAFT-PT has built-in value-added services making it a platform for issuing electronic shipping documents and invoices able to support everything involved in the creation, sending and storage of e-documents:
Data capture: EDICOM’s ASP solution automatically takes the invoice data required by the administration from the client’s ERP.
File Validator: Automatic validation model that ensures compliance with the specifications required by the Tax Authority.
Web services connector: Automates forwarding of the previously validated file for registration and authorization by the administration. In the case of freight documents, the Edicom solution receives the authorization code from the Tax Authority allowing shipping of the goods to their destination.
Storage: Invoices are stored in a document repository under strict security conditions for the 10-year period stipulated by Portuguese law.