MINHAP regulates technical and functional requirements for accounting registry of invoices
On March 29, a ministerial order was published in the Official Gazette, regulating the technical and functional requirements of the accounting register for invoices. In it, the Ministry of Finance and Public Administration (MINHAP) sets forth certain specifications in order to ensure the integrity, security and interoperability of the different systems.
Since 1 January this year, governments are required to have an accounting register for invoices, as laid down by law 25/2013 of 27 December. This initiative is a precursor to the definitive rollout of Facturae (electronic billing schema developed in Spain), que llegará en 2015, and allows immediate control of economic reality, as it covers all movements made by the Public Administration and its suppliers.
According to the recent order (HAP/492/72014), each Administration must immediately record the invoices received in the accounts register, as well as their acceptance or rejection and proposals for cancellation and return, should the need arise. In other words, all the states through which an invoice passes are recorded, which should improve payment commitments and, in consequence, cut down on late payments in the Public Sector.
This ongoing control will also facilitate follow-up on the status of invoices. This is reflected in Article 9: "…the supplier is entitled to know the following billing stages: whether the invoice has been recorded in the accounting register; if the obligation acknowledged has been entered in the books; if it has been paid, cancelled or rejected”.
In this sense, Plataforma de Facturae de EDICOMis able to interact with the general point of entry for electronic invoices in the corresponding Administration, extract the information and deliver it to the interested party in simplified format. This traceability constitutes a great advantage for Public Sector suppliers, who will now have updated information on the status of their invoices.
In addition, it is a multiprotocol platform geared so that suppliers can contact with any Public Administration directly, whether local, regional, state or supranational, totally transparently and with availability guaranteed.
Order HAP/492/2014, which also sets forth some technical requirements related to issues of confidentiality, integrity, availability and security, came into force on 30 March. However, the autonomous regions and local authorities have a three-month deadline to adapt their systems to the provisions.