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E-invoicing mandatory in Slovenia from 2015

08/12/2014

e-Invoicing Slovenia 2015

Starting on January 1, electronic invoicing becomes compulsory for the Slovenian Public Sector and companies with a registered office in Slovenia (Slovenian tax ID) providing public services. The measure is designed to streamline administrative procedures, enhance security and cut costs through reduced use of paper and physical infrastructure. In short, the reasons that have driven this system in other European countries such as Italy, France, Portugal or Spain.

eRačun is the name given to the electronic invoice in Slovenia, and the result of a joint effort by different public and private entities. The Government, the Chamber of Commerce, the Tax Agency and some banks have created the eSlog XML schema, based on the GS1 international standards. In addition, invoices must contain an XAdES-BES type acknowledged electronic signature. Encryption of data through the signature provides the document with added security, as it guarantees its authorship and integrity.

 

How to submit an electronic invoice?

The Slovenian regulation allows three different ways of sending invoices, depending on the needs of each supplier:

  • Through the banks participating in the eRačunov interbank exchange, by means of the Bankart processor.
  • Via a free web portal set up by the Tax Authority, which will be operational from next January 1. However, this solution is only intended for those suppliers needing to bill a small volume of documents, as the process is carried out manually.
  • With accredited suppliers like EDICOM that have successfully obtained certification from UJP and have communications platforms able to connect with the Administration. This is the most suitable option for large and medium-sized enterprises, thanks to automation of the process and data integration with the companies' in-house management systems.

E-invoices may be sent by any of the three methods to the Administration's general point of entry. As in the Italian model, Slovenia has created a single EDI network (UJPnet) to which all documents must be addressed. This means that delivery by e-mail or fax is not permitted.

Currently, it is estimated that over 40% of the country's businesses are already working with EDI (Electronic Data Interchange) systems, although they have to adapt their systems to issue the XML e-invoicing file (eRačun), in accordance with the rules defined by the government. Even though the regulation only affects the public sector, it will undoubtedly also mean a big boost to e-invoicing in the private sphere.

 

The EDICOM solution

EDICOM, specialist in e-billing worldwide, has developed a solution adapted to the legal requirements of the Slovenian Administration and certified by the UJP. This platform is ready to connect with the reception and processing point for electronic invoices securely via the web service protocol. In addition, the entire procedure is automated: from data capture to construction of the file in line with the rules, including the signature and validation mechanisms.

The EDICOM solution is integrated in the ERP or internal management system of the company and allows users to check the status of their bills at any time. This way, the platform is designed to take maximum advantage of electronic billing, especially in large companies that generate a high volume of documents.

In addition, EDICOM maintains a permanently updated international electronic invoicing platform, which provides businesses with continental and international needs a technical and legally prepared solution for issuing e-invoices in Slovenia or any of the surrounding countries.

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