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Is your business ready for the EMCS (Excise Movement Control System) upgrade?

22/09/2016

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Towards the end of 2015, Europe’s EMCS initiative, which streamlines the exchange of information electronically and in real-time between customers, suppliers and customs authorities, rolled out an update of the message schema, designed to simplify and speed up data transmission among the stakeholders involved.

According to the recent communiqué from the European Commission, the migration phase is reaching its final stage, and they estimate that its predecessor, version 3, will stop working during the last quarter of 2016. Without an exact date for withdrawal of EMCS version 3, the authorities urge affected operators to connect regularly to the EMCS news website in each country, where a definitive schedule will be announced as soon as possible.

Given the imminence of the looming migration deadline, from EDICOM we recommend any company concerned to immediately get in touch with your provider to make the necessary changes to your EMCS solution, as well as your internal management system.

What are the changes in the new 3.2 version?

One of the major developments makes it possible to identify the recipient of an export movement by their EORI (Economic Operator Registration and Identification) code, which should be active in the official list of EORI operators.

Other updates include changing the namespace pathways, correcting an error present in several inbound messages and the addition of elements to add supplementary information in operations such as refusal and destination changes.

When to upgrade the version?

First of all, the immediate upgrade affects companies exporting in the scope of European member states. In other words, companies engaging in operations in which they must identify a recipient by their EORI code in movements of goods destined for export.

Nevertheless, it is highly recommended that companies engaging in intra-Community EMCS should also begin the process of migration to the new version, as the coexistence period for both versions is expected to be brief.

What solution does EDICOM provide?

EDICOM now has specific EMCS solutions ready to generate the documents accompanying the goods. This solution automates the creation and sending of the different electronic files, integrating them with the in-house management systems of the various operators.

The EDICOM solution is constantly updated in line with the changes proposed by the European commission, so that the users affected have no need to implement any modifications. Moreover, through it, the entire process of controlling movements takes place automatically: from message generation until its validation and delivery to customs.

Would you like to know more about EMCS?

EMCS is a system created by the European Union to control the movement of goods subject to excise duty among the EU states. It makes it easier to declare goods containing alcohol, alcoholic drinks, tobacco or hydrocarbons in real-time to the tax administrations of each State they pass through, with no need to use physical documents. This way, we ensure greater control in the shipping of goods subject to excise duty as well as when receiving them. In addition, red tape is eliminated, facilitating integration with other IT systems and simplifying administrative and commercial procedures.

Use of this system is mandatory as of 2011 for intra-Community movements subject to excise duty and, since 2013, also for all shipments within national territory.

Would you like to find out more?


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