In 2016, the Ministry of Development and the Institute of Logistics and Warehousing rolled out a project to further e-invoicing in relations with the public administration in Poland. Now, Poland has joined the OpenPEPPOL and plans to create a domestic platform to bring together companies, organizations and public institutions through a network of PEPPOL Open Access Points.
The national platform (PeF) will be the only point of entry for invoices issued to Polish public bodies. The services and documents shall comply with the requirements of the European regulation on e-invoicing. The platform will consist of several PEPPOL Access Points belonging to different providers. These Access Points will be responsible for transforming the documents into the PEPPOL regulations and standards and ensuring that they reach the recipient properly. Selecting the Access Points will be completed in the second quarter of 2017, prior to starting up trial runs with electronic invoicing and orders early in 2018. In the third quarter 2018, all the platform’s functionalities will be fully developed, including despatch advices or shipping notes, order receipt confirmation and reports.
Poland is embarking on the road to e-invoicing with public administrations in order to help public agencies implement the European directive. This project represents great strides towards modernization and simplification of billing processes in Poland, by adopting the PEPPOL European common standard.
Another change imposed on Polish companies came into force in January 2017 and involves the remote submission of VAT records and other accounting documents by SMEs, using the SAFT-T standard specifications. It must be noted that the obligation affects all companies registered in Poland for tax purposes, even though they may have no physical office in the country.
These companies will be obliged to submit the file designated VAT evidence or JPK_VAT, an e-document in XML format that includes the company’s VAT record of sales and purchases. This file will be declared monthly, by day 25 of each month. EDICOM has already developed an e-solution that automates generation and sending of the JPK_VAT file. Now, businesses can easily comply with the Polish regulation, while simplifying their transactions with the Tax Authority.
Accreditation as a EPPOL Access Point or authorized third party enables Edicom to link up with the PEPPOL platform, through which private companies and governments in Europe can exchange any kind of e-documents.
In addition, Edicom has a global Public Administrations HUB that ensures connectivity with any public body, transparent to the user and adapted to the legal and fiscal requirements of each country. Communications with any public body are automated through this HUB.