buscar

Technology Update
Our present is the best guarantee for the future

EDI Academy - Steps to Implement EDI in Your Company

08/11/2017

EDI Academy

Throughout the EDI Academy series we have found out about electronic data interchange, how it works and what the benefits are. Now we take a look at the steps to take to roll out EDI in your company. What do you need to bear in mind to ensure that a technological project of such great scope as this goes forward successfully? This is the path you should follow.

  1. Define the managers

Implementing EDI in your company is an investment in terms of time and money. So, it is important to plan the project down to the smallest detail. The first step consists of organizing the in-house team and designating one or several managers. This figure will be responsible for closing the budget, making the most important decisions and coordinating EDI rollout in the different departments affected. They will also be the main liaison between company and technology provider.

  1. Analysing how the business operates

If you have already decided you want to implement EDI in your company, you should justify the reason. Analyse how your business processes currently work. What volume of data is exchanged? How long do your employees spend on these tasks? What is the rate of errors occurring in these communications?” etc.

Performing a thorough analysis will be very useful to you if you ever have to explain this technological leap to your superiors in the company. But, beyond that, this step is crucial in subsequently choosing the right solution. Once you have in-depth knowledge of how communication with your trading partners is managed, you can draw up a new strategy to optimize it through EDI.

  1. Choosing your technology provider

Although there are many companies engaged in electronic data interchange, not all provide the same service. When it comes to choosing a technology provider to roll out EDI, you should research their success stories, experience in sectors such as yours and in companies of a similar size, international capacity, security certifications and scalability.

Other aspects which are also very important include having a powerful and interoperable value-added network (VAN), service in several languages (if working in a multinational), quality of technical support and option of installing other value-added solutions in the mid-term.

EDICOM meets all these requirements, which is why we now have more than 14,000 customers from all over the world. In this post you have further details on points you need to weigh up before engaging a technology provider.

  1. Choosing the most suitable solution

As we have seen in other chapters of EDI Academy, there are several different types of EDI. Analysing how your company works will also serve to identify which solution is most appropriate. So, you can choose between Web EDI or Integrated EDI; between a local solution or a globalized one.

  1. Setting the methodology and working terms

Once the previous decisions have been taken, it will be time for the EDI manager to agree the working methodology with the technology provider. At this point, it is indispensable to set deadlines for each phase of the work and leave a margin of time for possible unforeseen circumstances.

Also, keep in mind that it is always advisable to run a pilot project for the EDI solution to check that everything is working properly before going live.

  1. Start working with EDI and open the door to other technologies

Implementing EDI in your business will mean a change of organization, since many tasks will become automatic. In the medium term, this technology will start to bring many advantages, such as lower economic costs or increased productivity. These benefits will hone the company’s competitive edge, making it better prepared to face other technological challenges.

Would you like to find out more?


Ask for information.

Tags

Cloud Computing B2B Cloud Platform EDI ASP-SaaS e-Invoicing GDSN VMI VAN OFTP2 AS2 Certification Authority Digital Signature Outsourcing SLA Software EDICOM Events Expert Chat SaaS-ASP Corporate Information GS1 CFDI PAC APP Associated Facturae Data Sync NOM151 partners EDICOM Retail public administrations Acreditations Web Portal EDI NF-e einvoicing Partner Web Portal SAP EDI Health Edicomdata CRP EBI ei Payroll Portal B2B EDICOMNet edi logistics SAFT-PT Ticket Portal Avaluos business@mail EDI Manufacturers CT-e NFS-e TSD epayrolls factura electronica edi automotive customer support center comprobante de pago CAE e-billing DTE e-awb comprobantes fiscales electrónicos nfc-e eaccounting contabilidad electronica CFE comprobante fiscal electronico compliance eAWB retenciones electronicas xml-cargo peppol edicom air iata e-cargo IVA Cargo-XML EDICOMAir SUNAT Perú SEE Business Mail Payrolls recibos de sueldo EDI Auto b2g eprocurement datapool panama sii PCRDD SII AEAT NHS edi academy comercio exterior EDICOM LTA sat paperless mmog OFTP EDI Web colombia CFDI Nóminas DIAN México SAF-T VAT DESADV ASN Fatture B2B Costa Rica Complemento pagos Chorus Pro moda interoperabilidad Cancelación suministro inmediato de información european union digitalización emisión electrónica openpeppol global einvoicing factura electrónica ecuador automotive industry United States and Mexico edicom sii norway VAT compliance tax administration air freight sector UNCTAD aviso de expedición Advanced Shipped Notice Despatch Advice data synchronization peppol network peppol standards peppol european union chile tendencias interoperability interconexión SINTEL Brasil interoperabilidade foreign trade e-procurement trends digitization digital transformation SaaS edicomsii MMOG/LE latam global einvociing cybersecurity EDI financeiro white paper factura electrónica colombia fintech fashion eIDAS e-archiving ebimap SME EDICOMLta e-commerce EDI financiero russia fattura b2b B2B e-Invoicing GDPR RTIR FACe FACeB2B portugal blockchain

Follow us on

  • linkedin
  • rss