A new regulation will go into effect on December 1st for contracting parties and contractors
In recent years, many companies have decided to independently manage their internal administration processes and to control human resources functions by hiring a third party responsible for providing personnel services as well as certain work tasks done by employees. These types of services are known as outsourcing (from the English term). The purpose of outsourcing process managements is so that a company can direct all of its efforts towards the operational business aspects to which it is dedicated.
Previously in these labor-subcontracting cases only one invoice would have been sent to the company contracting these services.
Now companies that have outsourced workers must receive a series of mandatory documents from intermediary contractors. This package of documents refers to:
Tax receipts for the payment of salaried workers (who have provided the subcontracted service).
Declaration of tax payment withholdings
Proof of payment for labor management fees to Mexico’s social security institute (IMSS).
Receipts for salary payments and withholdings like those for the IMSS must be submitted.
*Requirements covered in article 27 of the LISR (income tax laws).
These files can be thousands of documents depending on the company. The objective of this mandatory regulation is to know and be secure with who is working for the company and not lose these records in case of audits. However, the most important thing is that the companies subcontracting services are able to exercise their deductions in order to determine its income tax base and credit the value added tax that corresponds to these services.
How to automate the sending of these documents?
For business contractors, this implies a change in the management of internal operations and the relationships that maintain companies. But through electronic data interchange this process can be automated and in many cases it will generate thousands of documents to be exchanged.
With an automatic and electronic solution, EDICOM is able to manage the generation and sending of all documents to the contracting party. The intermediary contractors simply have to upload the necessary documents to the platform and EDICOM sends them to the contractor’s ERP system electronically with the possibility of automating the inclusion of all the data into the ERP system including the workers tax ID numbers.
Furthermore, with EDICOM other additional mandatory services that optimize and make processes more profitable can be automated as well such as:
Automatic payroll publishing with Business@Mail Payrolls: Through this service the contractor can automatically send payroll to the employees and they can sign it digitally with a single click. The payroll must be sent to the contractor later and since it is already in electronic format, the shipment can be automatic.
Certified storage of all documents: With a long-term storage solution in the cloud, the contracting party can dispose of all stored documents with security and authenticity guarantees for the time required.