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How to Synchronize Product Data Reliably in the Healthcare Sector Through GDSN

05/02/2018

GDSN Healthcare

The health sector supply chain is complex due to the diversity of stakeholders taking part in it, the great variety of products to be managed and the precision with which its gearing has to work. The use of outdated or incorrect information can lead to additional costs in logistics chain management, besides causing discrepancies between the data handled by a laboratory and a pharmacy, for example.

Implementing global standards and synchronization of product data is key to ensuring that information is transferred updated and instantly, benefiting all those involved in the supply chain. The electronic data catalogues approved by GS1 are a tool that enhances security guarantees and management efficiency in the health sector, which should be a priority when it comes to patient health.

Through the Global Data Synchronization Network, GDSN , healthcare sector businesses use these Data Pools or e-Data Catalogues to share structured information on their products and services. This technology makes it possible to synchronize and exchange product data between suppliers and distributors anywhere in the world.

Hospitals, pharmaceutical laboratories, pharmacies, medical equipment manufacturers, etc., in short: healthcare sector suppliers and distributors share updated information in real-time. This allows them to optimize logistics, administrative and commercial procedures throughout the entire chain, with positive repercussions on improved efficiency and quality of care.

To operate in the GDSN international network it is necessary to have a catalogue approved by GS1 such as the EDICOM e-catalogue, EDICOMData, which is interoperable with any data pool linked to the GDSN network.

Uses and benefits for suppliers

Suppliers and manufacturers of healthcare commodities (medicines, equipment, supplies, utensils, etc.) automatically publish information on their trade items and share it in real-time with their business partners and prescribers.

This means saving on admin costs and time by automating the processes for sending data on the items to different customers. Any changes made are synchronized and shared in real-time with your customers, so they always provide updated and accessible information.

Gathering all the information required for the product files uploaded to the Data Pools (data required according to the GDSN standards, data needed by customers, data required by the type of product) is an important phase for the supplier, which must be handled rigorously, but once this task is complete, a single data source is established for the whole company that can be shared in different formats with different clients. Moreover, the varied information compiled in the files will be useful for other departments in the organization (sales, logistics, stock control …) and serves to optimize processes and improve your productivity. Another benefit is that maintaining the data becomes simpler and ongoing.

EDICOMData provides other features such as a private and personalized environment where publishers and subscribers exclusively synchronize the critical information they need to share. The interfaces are adjusted to the minimum data required by distributors, with product files designed in line with the customers’ needs.

In addition, multimedia content can be indexed (images, videos, audio etc.). and accessed by catalogue subscribers.

Uses and benefits for distributors

Subscriber users are product distributors who take advantage of the data synchronization technology to access uniform and real-time updated information on the products from their different suppliers. They have all the data they need to exploit from the different company departments or areas: Prices, measurements, features, expiration dates, compositions, etc.

GDSN e-data catalogue technology gives access to standardized and highly accurate information, as language or cultural barriers are removed by categorizing products under the same criteria. This factor is very important, especially in a sector where we are working with critical information.

Implementing EDICOMData is quite simple and allows the user to work from their usual EDI platform. This means that, from the same system routinely used to handle business communications and logistics with wholesalers, hospitals, etc., it is also possible to link up with the product data files from the different suppliers.

The use of approved e-data catalogues combined with EDI technology has a positive effect on corporate production processes, cutting costs and doing away with paper.

EDICOMData, the most complete e-catalogue

The EDICOMData electronic data catalogue is certified to operate in the GDSN network (in the B2B scope) and in GS1 Source (focused on the final consumer). This makes it the most all-round solution for users who can synchronize their product data with other partners and deliver the information to the end consumer in a structured format through online portals or websites.

--> Find out further details about EDICOMData here

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