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EDICOM Is Set To Help You Comply With The RTIR System In Hungary

06/06/2018

As of July 01 this year, i.e., in less than one month, all companies registered in Hungary for VAT purposes must comply with the new regulations on the RTIR (Real Time Invoice Reporting) VAT system. Data must be declared with the NAV (Nemzeti Adó-és Vamhivatal National Tax and Customs Administration).

The RTIR VAT system in Hungary means that sales tax information on invoices issued must be filed with the NAV online and in real time. It affects all companies that have to be VAT compliant with the Hungarian tax authority, whether headquartered in the country or otherwise, when issuing invoices with a VAT amount equal to or above HUF 100,000 (approximately €320), so long as they are not issued to individuals.

The new requirements will affect internal company processes when it comes to registering and preparing information to send to the NAV. Immediate and automated compliance through a web service is guaranteed with a technological solution like that provided by EDICOM.

The NAV recently published a number of upgrades for the 0.13 version:

  • Adding alert messages that can be applied following invoice validation to fix technical errors.
  • Enabling the option: /queryInvoiceData.
  • Adding the response: GeneralExceptionResponse for system technical errors (syntactic).
  • Introducing the possibility of compressing messages of 10 MB-plus for sending.
  • Extending registration time from five to 30 minutes.

Now the NAV has published version 0.14 of the schemes which introduces the following changes:

  • New technical and content validations
  • Enable the option: /queryTaxpayer
  • Accept XML deliveries compressed in gzip prior to BASE64 coding.
  • Feature a language selection for the technical user.
  • Introduce new alert messages.
  • Provide email notifications in the event of having an ABORTED invoice.
  • The option of requesting invoices issued and received by the taxpayer.

How does EDICOM's solution work with the RTIR system?

  • The integrated and automatic EDICOM solution makes it possible to automate corporate communications with the NAV through direct ERP/tax authority platform connectivity via a web service and managed by the technology provider.
  • Each user must sign up to the NAV system and create a ‘technical user’ to send data to the online platform. With the technology provider supplying this information, an automatic, secure, and reliable connection is established with the Hungarian tax office.
  • Invoice reports are sent in real time, in SML format, and with no manual intervention.
  • When the tax authority receives the information, the data is checked and the issuer sent a response regarding acceptance or rejection. EDICOM can integrate NAV responses in the customer's ERP. If this option isn't necessary, we offer the possibility of storing responses together with their related invoices in our electronic storage service. This gives documents legal validity before the authorities.

This option enables companies, especially those that operate on different markets, to comply with the specific technical and legal requirements of each country when it comes to sending information to the tax authorities in a context in which electronic tax compliance is advancing across the world in order to improve tax control processes, simplify procedures, and automate supervision.

The EDICOM Platform provides companies with a global solution for B2B2G electronic communications, focusing all operations on a single platform through which EDI, e-Invoicing, and e-VAT statements can be handled for any region in the world.

The advantages of the EDICOM Platform are:

  • Ensure compliance with the technical and legal requirements of each country where it operates. The EDICOM Platform is certified to operate in more than 60 countries around the world. Its use is a guarantee that businesses will avoid possible sanctions for non-compliance or incorrect procedures. In the case of Hungary, sanctions can climb as high as HUF 500,000 (€1,700) per invoice.
  • Centralize the resources dedicated to tax compliance in each country in a single solution.
  • Promote efficiency as a result of automation and centralization.
  • Guarantee security and availability with different certifications such as ISO 27001, ISO20000, ISAE 3402 and TIER II DESIGN that vouchsafe the company's commitment by offering a 99% SLA for the solution.
  • Constant updates. The platform adapts to different countries’ legal amendments and any new requirements that may emerge in other regions. In 2018, EDICOM Platform is servicing tax changes already made or set to be made in Portugal, Spain, Poland, and Hungary.

New developments in tax compliance in Europe

Hungary is not the only place in Europe where electronic tax compliance is changing: Spain and Portugal are also set to make changes on 1 July. EDICOM has already adapted its EDICOM Platform to be compliant with each change, streamlining tasks, and bringing down costs for its customers.

EDICOM has been working alongside companies in compliance with the SAF-PT system that began in 2013. As of July 1, 2018, systems must be capable of recording the information necessary to generate the accounting file so that all businesses can file accounting transactions electronically with the tax authority in SAFT-PT format. This declaration may be monthly or annually.

 

Since 1 January all companies that must declare VAT in Poland have adapted to the tax-information filing system via SAF-T. Large enterprises have transferred to the new system, filing VAT online through the JPK_VAT file before the 25th of each month. The change began with major corporations in July 2016 and ended with microenterprises in January 2018.

The EDICOM solution automates JPK_VAT file generation and dispatch, simplifying transactions with the tax office.

The SII real-time e-VAT system has been in use since 1 July 2017 for approximately 62,000 businesses. 1 July 2018 will see the coming into force of a new version of the scheme, although it will coexist with version 1.0 for some weeks.

With the EDICOMSii solution, companies will be able to automate the complete process of issuing information to the AEAT Spanish tax office, from standard XML file generation to filing books with the AEAT e-office and the certified security receipts on individual files that make it easier to check any record.

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