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New Features in Spanish FACeB2B for e-Invoicing Between Public Sector Outsourcers and Contractors


FACeB2B sector público

The Ministry of Finance and Public Function has published several new items about FACeB2B, the e-invoicing distribution platform which, as of July 1, 2018 will enable sending of invoices between subcontractors and contractors of Public Sector tenders.

Contract Law 9/2017 marks the starting point for the use of this General Point of Entry for Electronic Invoices, where it stipulates mandatory use of electronic invoicing in the relationships between outsourcers and main contractors of the Public Administration when the amount concerned is over 5,000 euros.

The Ministry has rolled out the e-invoicing system test framework FACeB2B and EDICOM is already running tests in this environment. The EDICOM e-invoicing solutions sets up a two-way channel with FACeB2B, both for sending subcontractors’ invoices to the General Point of Entry and, likewise, receiving the invoices from the central platform and integrating them with the ERP of the recipient contractors. In addition, you can also automatically manage invoice status notifications and integrate them into your user management systems, achieving full traceability of the status of documents at all times.

These are the main FACeB2B characteristics and new features

  • Invoices must be submitted through a WebService communication channel. No web portal will be made available for users to manually upload documents.
  • In this platform you cannot send, receive or manage invoice statements through the portal, only via WebService.
  • Whether you are a client or a Billing Services Company (ESF), you must register beforehand with the Directory of Entities – DIRe to be able to register with FACeB2B.
  • The format admitted by the platform is Facturae, specifically versions 3.2., 3.2.1 and 3.2.2. An extension for FACeB2B has been published.
  • Whatever the invoice situation, except for those in “paid” and “rejected” status, you can request cancellation, which the recipient must manage. If the request is accepted, the bill is cancelled, but if the request is rejected, the invoice will continue to be processed.
  • The electronic invoice document (.xsig) must state the DIRe code of the receiving unit, so that the invoice is sent correctly to the final recipient. The DIRe code is an alphanumeric code that uniquely identifies each entity and the units that depend on it.
  • To find out the processing status of invoices, the system lets you query the processing status of the invoices, by consultation through Web Services at all times.
  • The regulation does not require notification of invoice status updates in the processing process. Even so, there will be at least three states: delivered, rejected and paid.

Registration in Directory of Entities

The Directory of Entities – DIRe has also been enabled. It will link a unique identifier to each unit registered in the system, for the use of the Administration services. DIRe provides a univocal alphanumeric code to each entity and to each unit of the same to allow it to engage with the Public Administration.

In order to link clients with Billing Services Companies such as EDICOM, both must be registered in the Directory of Entities – DIRe and have signed the corresponding registration. The link-up can only be initiated by the Client, by authorizing an ESF, which will have to accept, and assign a billing platform.

Italy, the first EU country to implement mandatory e-invoicing among private companies

Italy is one of the most advanced countries in Europe in e-invoicing uptake, as well as mass widespread use of the PEPPOL network for exchanging data between the public sector and its suppliers. Following the spread of e-invoicing in the B2G field, Italy has gained European Union approval to roll out a compulsory e-invoicing project among Italian private companies.

To comply with this new obligation, companies must take into account two key dates:

  • As of July 1, 2018, the requirement comes into force for those companies with activities related to hydrocarbon fuel supplies for engines or which provide subcontracting or outsourcing services in public tenders.
  • From January 1, 2019, the requirement will be applied across the board for all private companies.

EDICOM’s e-invoicing platform is ready to manage any electronic process between business partners, whether B2B, B2C or B2G. On the one hand, our platform enables automated communications from the ERP with any business partner in the world, and, on the other, direct connections with any Public Administration in more than 70 countries through our Public Administration Hub.

EDICOM, experts in developing e-tax solutions

EDICOM has also been working with the Facturae Platform since 2015, implementing solutions that offer direct communication with any local, regional or state Public Administration. It deploys a multiple connectivity-based system, which can link up with FACe or with the PGEFe -General Entry Point for e-Invoicing- developed internally by public bodies.

EDICOM’s e-invoicing software extracts the data from the ERP or accounting system, generates the invoice in line with the format stipulated by law and applies electronic signature mechanisms to the document. Next, the solution detects the code of the Administration the e-invoice is addressed to and makes the connection through the EDICOM Public Administration HUB. This way, invoices are created and sent out automatically, with maximum security guarantees. In addition, the file (original and signed) is archived electronically for at least 5 years, as required by Spanish legislation.

  • Discover the Facturae solutions we provide, adapted to the needs of each business.

Adapt to the SII system for submitting e-VAT returns

EDICOM also has a solution adapted to Immediate Information Sharing system operations.

EDICOMSii is a solution that automates the entire process of submitting information to the AEAT. From generation of the standard XML file to the submission of books to the Tax Agency’s electronic office  and certified safekeeping of documents under special security conditions in individual files that provide quick access to any record.

The EDICOMSii solution was designed to facilitate the user experience. To this end, we present a functional design 100% adapted to the exchanges of information businesses will engage in with the AEAT.

In a highly visual environment, a novice user of e-management platforms can locate any entries submitted to the AEAT, as well as the associated responses or notifications. In addition, statistics are provided through customizable graphic representations.

To find out all the finer points of this system, download our White Paper on e-VAT bookkeeping through SII, with detailed explanations of how VAT e-bookkeeping works. You can also join our SII group on LinkedIn, where we share all the latest news and clear up any doubts or queries.

Submit your application for the EU B2G e-Invoicing project co-financed by the EU

The European Commission, through the CEF TELECOM e-Invoicing initiative, has approved the project EU B2G e-Invoicing led by EDICOM for the rollout of e-Invoicing with Public Administration. Through these projects, the implementation costs of European Electronic Invoicing will be subsidized. Participants must be part of the European project consortium, considering the requirements and implications defined by the European call for tender CEF-TC-2017-3 e-Invoicing under Directive 2014/55/EU.

EU B2G e-Invoicing

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