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EDICOM’s Business@Mail Payrolls guarantees CFDI as means of proof in labor disputes

20/06/2019

Electronic communication services such as the Electronic Mailbox and the Internet Digital Tax Receipt (CFDI) can guarantee the labor rights and obligations provided for in the Mexican labor reform, according to the new decree that modifies the Mexican Federal Labor Law. Tools such as EDICOM’s Business@Mail Payrolls that are aligned with current legislation provide proof that can be used in the case of disputes.

On May 1, a decree modifying the Mexican Federal Labor Law was published to provide greater transparency and security in labor relations. In line with the central role the Mexican Government has been assigning to the electronic medium in data exchange, as a system that guarantees security and compliance with legislation, the CFDI is set to take on a new dimension in the relationships between companies and their employees.

The Mexican labor reform decree and CFDIs

  • The CFDI as a means of proof in disputes. The new decree adds Article 101 of the Law: “Payment receipts contained in Internet Digital Tax Receipts (CFDIs) may replace printed receipts. The content of a CFDI shall serve as proof if it is verified on the Internet portal of the Tax Administration Service (SAT). If validated, the provisions of Section I, Article 836-D of this Law shall apply.”
  • Electronic media records. Article 776 acknowledges that all means of proof that are not contrary to morality and law are admissible in the process, especially the following: proof of notification through the Electronic Mailbox and payslips with a digital stamp.
  • Certifying authority as a guarantor of the veracity of the proof. Article 836-B emphasizes that, in order for a Digital Certificate to be assessed as a digital record, it must have been issued by a Certifying Authority that guarantees the authenticity of the certificate holder’s identifying data.
  • Expert evidence. Article 836-D stipulates the data required to validate proof. This includes determining whether the information contained in the digital document is complete and unaltered, exactly as originally generated, thereby providing a record of the time and location of the sender and the recipient.

Why does EDICOM’s Business@Mail Payrolls guarantee CFDIs as a means of proof in labor disputes?

Since 2014 it has been necessary to issue payslips as if they were CFDIs.  Business@Mail Payrolls is a tool developed by EDICOM that allows payslip tax complements to be published, signed and distributed automatically and securely.

The features of this service, offered by a PAC, guarantee that CFDI Payslips and the proof generated by the process meet the requirements to be admitted as evidence in labor disputes.

These guarantees in line with current legislation are:

  • EDICOM, in its capacity as an Authorized Certification Provider (PAC), certifies the CFDI Payslip and declares it to the SAT.
  • The system stores digital payslip tax receipts securely and confidentially.
  • Additionally, the tool can be complemented with an electronic payslip distribution service that simplifies the delivery and digital signature of payslips through secure communication protocols to optimize delivery, and makes the payslips available, thereby achieving 100% electronic management of all these processes for everyone involved. Employees receive a notice that they have a new payslip available.
  • Through Business@Mail Payrolls, employees can digitally sign the acknowledgment of receipt.
  • Each payslip signed generates an electronic receipt with the same legal value as a paper document.
  • The payslip is stored, with all security and recovery guarantees, in the EDICOM platform Data Center.

The Business@Mail Payrolls service allows payslips to be quickly, securely and effectively managed in CFDI format. The benefits this tool offers companies include cost savings, since it increases productivity and automation.

Business@Mail Payrolls functions through a web platform, but it is also available as a mobile app with similar features to the web platform version.

In short, Business@Mail Payrolls is a scalable tool that enables users to take full advantage of the benefits offered by CFDIs.

 

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