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Costa Rica Incorporates Two New Mandatory e-Receipts with the Updating of Electronic Invoice 4.3

27/08/2019

The Costa Rica Ministry of Finance implemented new e-invoice version 4.3 in July.  One of the main changes in this update is the incorporation of three new e-receipts that Costa Rican taxpayers must issue: the general electronic invoice, the export electronic invoice and the procurement electronic invoice.

  • General electronic invoice: this is an e-receipt detailing sales in a global invoice sent by a Generic Tax ID used to declare income before the Ministry of Finance if the taxpayer does not seek an e-invoice.
  • Export electronic invoice: an e-receipt used to specify the exportation of goods and services “abroad”.
  • Procurement electronic invoice: a digital document issued to prove the purchase of goods or services from taxpayers excluded from using e-receipts. This document must be sent by the purchasers of the goods or services to the Ministry of Finance for validation.

These two new e-receipts are added to the other five that have been mandatory since last year:

  • Electronic invoice: proof of sales of goods and service provisions.
  • Credit note and debit note: make it possible to cancel or amend the accounting purposes of the e-invoice or e-ticket without changing the information of the source document.
  • Electronic ticket: an electronic receipt supporting the sale of goods and services, cleared solely for end-customer transactions.
  • Ministry message: A message sent by the Ministry of Finance indicating its approval or rejection to the invoice issuer.
  • Recipient message: A message sent by the invoice recipient to the Ministry of Finance accepting it, partially accepting it or rejecting it.

Plus, as announced on the Ministry website, the update includes the following changes:

  • Incorporation of new fields such as: foreign address, tariff heading, tax element, export tax amount…
  • More room to complete existing fields such as name, issuer business name, amount and document number.
  • Some fields have become obligatory, such as the tax code field.
  • Other requirements needed to implement Act 9635 “Strengthening of Public Finances Act” in relation to Value Added Tax (VAT) applicable as of 1 July 2019.
  • New tax and tariff codes have been included.
  • Exceptions in special tax cases have been removed.

This new e-invoicing scheme enables greater control across the transactional process carried out by all the stakeholders involved, issuers, tax authority and recipients.  It is a further step forward in the e-invoicing system in Costa Rica.

The mass uptake of electronic invoicing in Costa Rica, as in other countries in Latin America, has been a gradual process. It began with a pilot project in 2017 involving a select group of companies and was expanded to cover all taxpayers in November 2018. As in the other countries where it has been implemented, the system is undergoing changes and improvements as its use is being rolled out. Discover all the benefits of e-invoicing in Costa Rica.

To comply with the laws in force, EDICOM provides a complete solution to send and receive invoices in an automated manner and fully integrated in a business's management system.

The EDICOM e-invoicing platform generates and issues the electronic receipts sent for approval to the Ministry of Finance and the proof of receipt of invoices in accordance with Costa Rican laws.

For non-issuer electronic recipients, EDICOM has a Supplier Portal by which recipients can get their e-receipts. The portal manages proof of reception that it sends to the Ministry.

A firm can manage its e-invoicing on a global level with a single technology supplier. The EDICOM GLOBAL INVOICING electronic platform is ready to invoice in over 70 countries automatically and in line with the laws in force in each country.

 

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