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NFe Electronic Invoice: Electronic billing system mandatory for companies in Brazil





The Electronic Invoice is a document (XML ) issued and stored electronically, used to document the transit of goods or services provided between suppliers and receivers of these goods and services in the different Brazilian States.

The fiscal and legal validity of the Invoice is assured with the digital signature of the sender and receiver and validation of the document by the Brazilian tax authorities (Secretaria de Fazenda - SEFAZ), as a precursor to the commercial transaction.

Electronic Invoice generation and validation procedure

The diagram shows a simple visual representation of the working process undergone by an Electronic Invoice from its creation to its validation by the SEFAZ.

  1. The XML file is signed with a digital certificate.
  2. The electronic invoice is transmitted to the SEFAZ by web service.
  3. SEFAZ creates a pre-validation file and returns a user authorization to move the goods
  4. To provide legal cargo transit cover, the company prints out the DANFE (E-Invoice Auxiliary Document) on normal paper.

The DANFE is a highly important document which, although generated electronically and validated by SEFAZ in the same way, must accompany the goods in paper format during their transit within the nation's boundaries.

The electronic model brings great advantages to companies

Since the SEFAZ authorized use of the Electronic Invoice in all the Federation states in October 2005, Brazilian companies have gained great benefits, especially in terms of administrative flexibility and savings on cost and time. This made what was originally a pilot project the most productive technological breakthrough in the commercial communication technologies sector in Brazil.

  • Streamlined administrative management by integrating the Electronic Invoice with the client's ERP, with no need to enter the data manually.
  • Maximum security guarantees by integrating electronic systems able to verify the authenticity of digital signatures.
  • Electronic safekeeping of original files, enhancing administrative efficiency and document security conditions.
  • Fewer accounting errors, due to removal of typical human typographical errors from the invoices.

EDICOM consolidates presence in Brazil

EDICOM Group opened a physical office in the city of São Paulo two years ago, and in this time has achieved significant recognition in the electronic data interchange technologies sector by virtue of proven experience in developing own solutions for B2B e-commerce and electronic billing.

Thanks to this strong foothold, EDICOM has become the EDI services provider to important and prestigious leading businesses in their respective sectors in Brazil, such as DIA Brazil, a major multinational food distribution company, ENIVIX, top-ranking logistics sector operator, or ECO FROTAS, one of the country's main fruit and vegetable supplier companies.

The services EDICOM can provide in Brazil are reinforced by a tried and tested international track record as leading pioneers in the development of EDI and e-billing solutions throughout the American continent, with an equally strong presence in the USA, Mexico and Argentina.

For further information, see Edicom Brazil.

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