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Edicom NF-e: The solution that automatically records invoices received by mail in the ERP

30/10/2012

An Electronic Invoice reception platform which, in addition to XMLs received via EDI, lets you integrate those sent by mail. This solution includes validation processes for incoming documents and manages their secure and legitimate safekeeping throughout the legally stipulated period.

With the gradual development of Electronic Invoicing, some companies have rolled out information management systems incorporating modules able to generate the electronic invoice and forward it to the receiver by e-mail, although with fewer security assurances and lacking the potential for traceability and follow-up of the document provided by a specific electronic billing solution.

Nevertheless, the most critical part of the process and where companies' needs are most evident is in document reception. The legal obligation to archive the documents and check their validity (SINIEF amendment 07/05 ) means that companies need to implement integral solutions which bring added value to NF-e invoice reception operations.

Validation, integration and storage of 100% of Invoices received

EDICOM, as an EDI and electronic billing technology provider, has developed a solution that solves all the problems companies in Brazil come up against when receiving an Electronic Invoice.

The EDICOM NF-e solution works in service mode (ASP - Application Service Provider), which means that no outlay on software or hardware is needed, ensuring continuous adaptation of the solution to current legislation governing NF-e at all times.

The key is a complete B2B communications platform which integrates the electronic invoices of all the trading partners regardless of their level of technological development, ensuring their reception, validation and recording in the XML file accounting system through different functions:

E-mail Integration

 

Integration solution for Electronic Invoices received by mail. The XMLs attached to the e-mail are automatically extracted, validated and integrated into the internal management system.

E-invoicing solution

Solution for receiving large volumes of invoices from suppliers with an EDI platform. Received documents are automatically validated, integrated and saved, totally unassisted.

Vendor Portal

Portal connected to your ERP for automatic forwarding of orders to your suppliers without EDI technology. Your supplier generates the NF-e automatically from your order data, ensuring the documents are properly constructed and ready for integration in the management system.

When companies manage to reach this level of technological sophistication and make their whole invoice reception process automatic using e-invoicing solutions, the implicit advantages for business management are very important.

  • More fluid administrative management by integrating the Electronic Invoice with the client's ERP, with no need to input the data manually.
  • Maximum security assurances thanks to electronic systems able to confirm the authenticity of digital signatures.
  • Electronic storage of the original files received as set forth by law, under high security conditions with easy access for data queries via web interface.
  • Cutting out accounting errors by removing typical human typographical mistakes from the invoices.

For further information, please click here.

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