Last March, Technical Note 2013/002 was published, expanding information that may be contained in the Brazilian Electronic Invoice (NF-e) by means of Addenda.
Until now, this document, currently applied there as the mandatory electronic invoicing schema for most businesses, was clearly fiscal in nature and oriented towards the declaration of online tax returns associated with commercial operations to the pertinent authorities. This obliged companies to issue the so-called “espelhos” along with the NF-e, in other words, additional documents exchanged between client and supplier detailing relevant aspects such as prices, discounts, commercial terms and conditions, etc.
Henceforth, the NF-e will be able to include all this information by means of what are designated Addenda, which means that all the relevant data for the companies involved can now be distributed in a single document, so it will no longer be necessary to generate the “espelhos” and simply exchanging the NF-e will suffice.
Another aspect specifically highlighted in the Technical Note is distribution of the document, as the vast majority of NF-e invoices are currently sent by e-mail.
The inclusion of critical business information in Addenda makes it necessary to review the mechanisms used to exchange these files. In this sense, the Technical Note recommends the use of specific B2B e-commerce technologies such as EDI, private networks like EDIOMNet or the use of secure Internet protocols such as AS2, OFTP2 or HTTPS. These systems are adapted to business electronic commerce and ensure privacy and secrecy of business communications, as well as the integrity and authenticity of the documents exchanged.