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International e-invoicing: Prior administrative requirements

01/06/2015

In countries where e-Invoicing is stablishing itself as a mandatory model companies must be ready to comply with a series of requirements. As we have already seen, the format in which invoices are issued is crucial, but before reaching this point enterprises must be forced to go through some prior administrative requirements. Learn how companies must get ready to issue e-invoices around the world in this new post of EDICOM’s “International e-invoicing” series.

Many companies working on an international level count on technology as an ally on their daily routine for different procedures, electronic invoicing being one of them. In many countries, however, issuing e-invoices is not as straight forward as it might seem. In regions like Latin America or Europe, digital billing is expanding as a mandatory system, and companies must be ready to comply with the different requirements and be prepared to issue invoices in a specific format. But before that, a first step must be taken by facing prior administrative procedures.

For the last decade, electronic invoices have evolved into a very specific kind of document that can help companies in many different ways. These files, thanks to their pre-established format, can automatically flow from the company’s ERP into the customer, saving time, space and money.

But in many countries, especially in those where this electronic model is compulsory, a prior administrative procedure, normally with the relevant tax authority, is necessary in order to be able to officially issue e-Invoices.

 

Getting ready for e-invoicing

The mandatory e-Invoicing model is not expanding as a uniform system, and each country is developing its own specifications. Prior administrative procedures are especially necessary in the Latin American region, where e-Invoicing is consolidating both on the private and public sector and the Administration follows the electronic billing process closely in order to exert tax control.

In Chile, for example, companies must first declare themselves as electronic issuers and be engaged in online communications with the Internal Revenue Service. In Brazil, where electronic invoicing is compulsory for almost all enterprises, a specific certificate must be obtained in order to be able to sign digital bills. Something similar happens in Mexico, where companies need an official digital certificate, known as CSD, which is issued by the Tax Administration Service (SAT), in order to sign invoices.

Even if the European e-invoicing model is different, we can also find similar example. In Portugal, for instance, the tax authority DGCI must certify and audit the company’s management systems. In Turkey, enterprises must register themselves as electronic invoices issuers in order to obtain a digital certificate that will allow officially signing these files.

 

Choosing the right e-invoicing solution

The international e-Invoicing landscape brings different challenges for companies. They must comply with the different prior administrative procedures, match the different requirements during the issuing process and get ready to evolve at the same rate as the relevant legislation does. This is why enterprises working on an international level sometimes rely on a technological partner that can provide a global e-invoicing solution.

EDICOM stands out between these partners thanks to its global presence and its compliance with the different official tax administrations. As a result, EDICOM offers an International e-Invoicing solution and the continuous work of its Permanent e-Invoicing Observatory, which guarantees a wide range of constantly updated solutions.

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