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Technology Update
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Business@Mail Payrolls, a solution with international scalability

09/06/2015

The payroll signature management solution developed by the EDICOM R+D+i Department was mainly designed to respond to the legal needs faced by large corporations when dealing with Mexico’s Federal Labor Law. The law states that companies must “Issue biweekly, at the workers' request, a written justification of the number of days worked and the salary received."

In 2014, with the widespread use of the Payroll CFDI (wage e-receipt) imposed by the SAT, what was originally an operational and functional requirement became a tax obligation affecting all kinds of businesses, not only big corporations.

Similar initiatives to those rolled out by the Mexican tax and customs authorities are also seen today in other countries. For example in Argentina, where Resolution 1455/2011 allows the delivery of salary payments via an electronic system. Or in Uruguay, where the government proposes to directly replace paychecks on paper by the electronic format as a mandatory measure for all companies by the end of this year 2015.

So, the ongoing trend in these countries highlights how e-solutions for management, checking and signature of payroll receipts brings great benefits to businesses, especially for finance and human resources departments.

Whether for reasons such as achieving efficiency in company operating and administrative procedures, or the need to comply with the legal imperative imposed by the tax authorities, companies need this type of specific e-solutions.

To this end, Business@Mail Payrolls, is a perfect solution for both large companies and SMEs, as well as micro-businesses. On the one hand, we have the proven technical solvency of our experience in Mexico, where several companies are using our solution with optimum results. Companies such as Eli Lilly, Pilgrim´s and Star Medica, UNILEVER, Robert Bosch, Volaris, Continental, BMW, McCormick, or Prosegur. And on the other hand, the scalability of our technology infrastructure, which allows us to adapt the solution in a way that is transparent to the user, to meet any technical or legal requirements that may arise in a given country.

The system can operate with this criterion, as our potent mapping module enables us to transform the data into any standard stipulated by law for payroll issuance.

Additionally, as Certification Authority in Europe and several Latin American countries, EDICOM applies encryption processes to the information by means of electronic signature. This provides the data security and confidentiality that allows the user to align with virtually all legislations worldwide.

 

Solution designed with business realities in mind

The EDICOM solution for payroll management, checking and signature in electronic format is now available for a Mexican market in a version for mobile devices, fully functional and ready to be downloaded to the major market platforms.

Workers can use their cell phones to consult their paychecks and sign them to acknowledge acceptance. And all in a few seconds, at any time and place, without interrupting the usual working dynamic. It also has a useful record of all paychecks received, which can be accessed for viewing or printing.

With this new application, we respond to the real need of companies to optimize the running of finance departments. With B@M Payrolls you can forget about traditional payroll management, printing on paper, physical storage, manual delivery to employees… etc. Now everything works electronically, allowing integrations with the user’s payroll-generating ERP and significantly automating the process.

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