Electronic Data Interchange (EDI) is a flexible technology that has been adapted to different uses and production sectors. As a result, through time a large number of messages have been created, some of them even specific for certain industries. But which are the most widely used? In this issue of EDI Academy, we go over the main e-messages used in the business world.
This message references the price list or product catalogue. It provides a detailed report on the items the company offers for sale. The information is therefore changeable, and must be updated at all times. Bear in mind that in some cases the data provided must comply with certain standards, for example Regulation 1169/2011 on food information. So, it is crucial for manufacturers, distributors and suppliers to work together in a synchronized manner.
The Sales Report or SLSRPT shows the sales made by each client at each point of sale. This is a highly useful message when optimizing such varied aspects as logistics, planning, business management or financial calculations.
The Inventory Report (INVRPT) is a report that lets suppliers know which merchandise is available in the client’s facilities in real time. This message is really useful to avoid stock problems and improve scheduling, among other benefits.
The Purchase Order (ORDERS) message provides information on an order with the details previously agreed between the seller and the buyer. It includes information such as the place of issue, the goods requested or the recipient.
The Despatch Advice (DESADV) is a delivery note, waybill or shipping order detailing information on products of an order shipped. Thanks to this message, the recipient knows when the order was sent and if the content is correct. In addition, in cross-border transactions, the despatch advice helps take the first steps at customs.
This message is a Receipt Advice (RECADV). Through it, the client informs the supplier of the goods received, so that they can compare it with what was originally ordered. With it, the vendor can then prepare the invoice.
The Invoice (INVOIC) is one of the most commonly used EDI messages. This document includes the information on the products sold, the price, order and despatch advice numbers, payment conditions and similar. Additionally, this message is used as a credit and debit note.
This document is an Invoice Receipt(REMADV) or payment advice. Through it, the buyer notifies the date on which payment will be made. This week, supplier can make a collection forecast in advance.
All these EDI messages are received in real time and provide useful information for the participants in a business relationship. Thanks to this, transactions are streamlined and there is less risk of errors, which translates as greater efficiency in business.