After the widespread growth of using online digital tax receipts and the progress of electronic accounting, two new paperless advances arrived in 2016. One is the modification of NOM 151 and the other is the creation of providers certified to receive digital tax documents.
“This new entity facilitates the management of taxpayers and is responsible for validating digital documents, certifying them and sending them in a secure form to the tax administration,” explains Rafael Zanón, marketing director of EDICOM’s branch in Mexico, the first business authorized by Mexico’s tax administration to operate as a provider certified to receive digital documents as well as the first provider authorized to send digital documents since 2009. Providers certified to receive digital documents will assume the electronic processing of various tax documents such as value added tax documents. The main difference with providers certified to receive digital documents is the obligation of applying validations, which is essential for issuing online digital tax receipts, not just syntactically as is done in the schema of electronic invoicing, but also semantically in such a way that guarantees the quality of data declared to the tax administration.
Another big jump in technology that began at the beginning of this year is the modification of the official Mexican standard 151 also known as NOM151, which is in the final stage of the legislative process. According to Javier Romero, EDICOM’s B2G project specialist, “the new regulation represents a major digital leap for Mexico.” Furthermore, the government has included some conservation requirements in it that will ensure the reliability of electronic documents even in the face of technological advances.
Also after NOM 151 is updated, all the documents digitalized and stored according to the regulation’s established conditions will have the same legal value as paper, so it will no longer be necessary to keep the originals. “Soon, the country’s businesses will be able to utilize fully digital processes that will save time as well as storage costs,” says Zanón.
The digitalization process in all areas of Mexican society is unstoppable and continues. Purchases, logistics, accounting, taxation and practically all the areas of a business are affected by the need or the obligation to perform electronic processes. For this reason, a partner like EDICOM that is experienced and accredited in developing electronic data solutions is essential for companies that want to transition easily as this digital transformation sweeps over the country.
EDICOM is a multinational company specializing in electronic invoicing and electronic data interchange with offices in eight countries. In Mexico, it was the first provider certified to receive and send digital tax documents and it’s also a provider of certification services. In addition, the company has more than 20 years of experience in this sector and more than 14,000 customers for whom it manages B2B and B2G data integration projects in more than 65 countries.