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Electronic Data Interchange

Despatch Advice Integration

The despatch advice, as a document accompanying the goods in transit to the customer, is a key business transaction to verify that the goods actually received correspond to the purchase order specifications.

The ability to perform these checks prior to issuing the invoice lets you make adjustments if there are any differences with respect to the initial purchase order, ensuring that your final payment or billing documents are correct, whether you are sending or receiving the goods.


If you are receiving goods

  • Your supplier will issue a despatch advice when the goods are ready for shipping
  • You receive this notification, which is automatically integrated into your management system or ERP
  • This despatch advice is traced with the initial purchase order. This lets you detect any differences there might be before receiving the goods
  • You send a despatch advice confirmation to your supplier if everything is correct
  • Your stores or goods reception centers know about the arrival of new products in advance, enabling them to plan ahead and achieve greater efficiency in their loading and storage processes.
  • If the electronic despatch advice is accompanied by a code to identify logistic units, it is easier to check them at their destination simply by reading the package labeling with bar-coding or two-dimensional (QR) codes.

If you are a supplier

  • On the basis of the order received, you prepare a despatch advice in your ERP, selecting the number of actual units you are going to ship of each reference ordered
  • Your EDI solution takes the data from your despatch advice and automatically sends it to its destination in the format that your customer expects to receive as a Despatch Advice for goods
  • Your client checks your despatch advice, comparing it with the original order. This process is usually completely automatic, as all the business documents generated by EDI are traced (order, despatch advice, invoice...)
  • You receive notification indicating that the checks are correct
  • This lets you speed up the delivery and unloading process, since your customer knows in advance the goods they are about to receive, which cuts down the processing time for your orders on arrival.


  • Eliminate the use of paper in your business transactions
  • Improved information processing
  • Reduced administrative and operational costs
  • Reduced response times
  • Increased profitability



EDI as a tool for change for the shipping and port industries

The use of standards like EDIFACT, X12, SML, etc., lets all the parties involved exchange transactions through secure message transmission designed for automatic integration in management systems.