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Electronic Data Interchange

Benefits of EDI

EDI applied to the different working systems in companies provides important benefits, resulting in more streamlined and efficient operations. These benefits include important cost reductions, which depending on the level of implementation can be as high as 90% compared to the same process carried out in hardcopy documents.

EDI Benefits Automation

Automation of operations
The printing of commercial documents, their handling, classification, inserting into envelopes, franking, sending, registration in ERP, etc. All of these tasks are dramatically reduced or even disappear.
EDI Benefits Quicker response Quicker response times
EDI documents are sent and received in seconds. Total or partial automation of the associated processes also means that registering documents in the ERP, validating quantities or prices, or cancelling appropriate amounts, can be carried out almost instantly.
EDI benefits accuracy Information accuracy
The information exchanged is based on standards known to the sender or receiver, thus ensuring their correct interpretation regardless of nationalities or activity sectors. In addition, fewer typical mistakes are made when entering data or interpreting illegible faxes, avoiding loss of documents, errors when taking telephone orders, etc.
Cost cutting
Automation of operations, faster response times, fewer errors, no more use of paper… All these enhancements result in a much more efficient management system and a drastic reduction in costs.
EDI Benefits Team Optimization Team optimization
With EDI technology it is possible to handle a much higher number of commercial operations with less manpower. The phasing out of tasks associated with management of paper documents frees up these teams to carry out tasks of greater added value.
EDI Benefits Integration procedures Integration of procedures between all trading partners
The interchange of electronic documents is agreed between sender and receiver: This sets up a communication flow with common procedures and working models, clarifying the commercial relation and allowing operations on the basis of known and shared management models.
EDI Benefits Process Status Process status visibility
Replacing paper with e-documents facilitates monitoring. We can integrate transactions such as acknowledgement for orders, invoices, amendments to purchase orders, status of payments pending, etc. Moreover, sending documents through private networks such as EDICOMNet (EDICOM Value Added Network) provides permanent knowledge of the status of messages in terms of their receipt, processing, reading, etc.
EDI Benefits Improved service to end user Improved service to end user
Implementing EDI involves the application of optimum work flows and response times. The possibility of receiving advance receipt notification prior to the delivery of goods allows, for example, the planning of resources and needs for unloading or redirection. It also helps adjust production and delivery plans, so improving the final service received by the customer.

Key Benefits

  • No paper involved
  • Enhanced information processing
  • Cutting down processing and storage costs
  • Fewer errors
  • Automation of operations
  • Quicker response times
  • Integration of procedures between all trading partners

Related Documents

News

01/03/2019

EDICOM will participate at FORUM 2019 organized by GS1 Belgium & Luxembourg

This event, that will take place in Brussels on March 12, will focus on the challenges of standardization posed by electronic invoicing and data synchronization