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Global einvoicing
International Electronic Billing Platform

Global e-Invoicing

Choosing your Platform: 10 Key Tips

Rolling out a global e-invoicing platform is not a simple decision, given the implications it may have for the whole organization.

Before taking a decision it is advisable to carry out a detailed needs analysis of the different departments to be affected. Find out about the particular features of e-invoicing in the different countries where your company operates and approach its implantation from the standpoint of a global project.

And if you need help, place yourself in the hands of specialists who will advise you on the rollout process. To assist you in this decision, we advise you to examine some key aspects of the features your solutions should have, as well as your Global e-Invoicing provider.

pointer

Cloud Service: Cloud solutions relieve the company of having to support the processes, infrastructure, hardware and maintenance associated with this kind of platform.

pointer Flexible ERP Data Integration: The e-invoicing platform should link up with the ERP via a communication channel. It is important that the e-invoicing solution is adapted to the communication model defined by the client company.
pointer Any-to-any Data Mapping Capacity: The platform must be able to convert the data set generated by the ERP in a format X into the target format which will constitute the electronic invoice. Ideally, a standard file generated by the ERP should be enough to serve as the basis for mapping into the different formats required by the various administrations of the different countries.
pointer Graphical User Interface: GUI that allows users to check up on the traceability and status of their invoices. The platform must have a graphical environment for administrator users.
pointer Separate environments: Frameworks customized for each country/e-Invoicing area. Defining separate domains to manage the billing of the different business units in the countries where the platform is operating.
pointer User Management: Defining and managing users and user groups. Option of defining different users within the domain that may access the platform with different roles and permissions.
pointer Legal Compliance Module: Legal compliance of the invoice implementing the e-signature, timestamp or additional processes required by the authorities in different countries. On many occasions, a further requirement is that the solution must also be accredited by the country’s Tax Authority.
pointer Invoice Delivery Capability:
Multiple channels for sending the invoice. Depending on local regulations, the recipient is free to set the channel whereby they wish to receive the bills. The platform must be flexible when it comes to managing these remittances, which, depending on cases, may be carried out by means of web services, AS2, FTP, Value Added Networks and other channels.
pointer Scalable Solution:To complete an electronic billing project and make it extendable even to non-electronic recipients, the e-invoicing solution can be expanded with web modules which the recipient can access to download their invoice. This way, the issuer manages all their billing as electronic and makes a framework available where the recipient can consult or download the document.
pointer Legal Archiving: Legal storage of invoices. Electronic invoicing regulations in different countries define not only how the invoice should be issued, but the requirements for preservation of the same. The e-invoicing platform must provide a module for safekeeping in accordance with the legislation in force.

White Paper: e-Invoicing situation in Latin America

Global e-Invoicing edicom video

Key Benefits

  • Enhanced efficiency of administrative processes
  • Cutting costs
  • No human error
  • Shorter delivery and bill collection times
  • Enhanced security in business transactions
  • Automatic invoice reception and integration processes
  • Takes paper out of the daily admin management loop
  • Handy, secure and legal invoice storage

News

08/06/2018

Version 2.1 of Peru’s electronic payment document will become effective on July 1, 2018

In Peru, the electronic invoice is in the advanced phase of implementation. Starting in July 2018, the invoice’s XML schema will undergo a transformation from version 2.0 to 2.1.