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What is electronic long-term archiving?

08/02/2018

electronic archiving

Physical space as we know it has disappeared from B2B environments. This affects the electronic creation and transmission of documents that are exchanged by companies as well as data retention in electronic format over time. To respond to this need of the intra-community market, the European Union has developed a regulatory framework that provides security for electronic activities that occur in both public and private environments. These security mechanisms are reflected in Regulation 910/2014 (eIDAS) on electronic identification and trust services for electronic transactions in the internal market.

What is an EAS for electronic long-term archiving?

A data EAS comprises a series of hardware, software, and IT processes that control information capture and classification, guaranteeing long-term document accessibility and integrity.

Electronic certification mechanisms such as an electronic signature, electronic seal, or electronic time stamp establish encryption procedures on documents that make it possible to ensure their reliability and integrity from the moment they are applied.

 

EDICOM, as a Qualified Trust Service Provider, and thanks to the eIDAS certification regarding conservation of qualified electronic seals, is able to preserve the archived documents.

EDICOMLta, the electronic document archiving system from EDICOM

Solution for long-term electronic document archiving with full access, retrieval, and evidence management guarantees that make it possible to objectively demonstrate the integrity of the data archived in the service from the time it is logged.

How does the platform work?

EDICOMLta streamlines archiving, management and document search processes through simple web functionalities and permits automation through data integration between different applications.

To better understand the EDICOMLta solution, the guide incorporates an annex with three practical cases of VAT electronic bookkeeping, human resources department documents and electronic invoices addressed to the public administration.

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