B2B electronic invoicing in Spain
You probably already know that the "Crea y Crece" law will make the use of electronic invoicing mandatory in Spain.
But did you know that EDICOM is the leading Spanish technological provider by volume of electronic invoices?
Interested in learning more? Explore this website and feel free to inquire about any details you'd like.
Our Electronic Invoicing platform has a worldwide reach.
You to utilize it in any country where your business conducts operations, including Spain.
Electronic invoicing in Spain
EDICOM Solution for Electronic Invoice Issuance in Spain
We are the largest issuer of electronic invoices in Spain, both in the private (B2B) and public (Facturae B2G) sectors.
Tax authorities and public administrations rely on us to be part of numerous working groups that seek to massify the use of electronic invoicing, as in the case of the "Create and Grow" law.
Launch your B2B electronic invoicing project in Spain with the country's top ranked provider.
EDICOM Solution for Electronic Invoice Reception in Spain
The requirement for Electronic Invoicing in Spain will transform all invoice senders into recipients of such documents.
In Spain, invoices will undergo a transformation into structured electronic files, enabling seamless integration into management systems, greatly automating the accounts payable reconciliation process.
Make the most of this mandate by incorporating 100% of the electronic invoices you receive.
Solution for Issuing Electronic Invoices in Spain
Our solution for issuing electronic invoices in compliance with Spanish legislation deploys a SaaS platform (or in the cloud) integrated with your internal invoice generation system.
Send your electronic invoices to 100% of your customers regardless of their technological capabilities.
ERP Integration
Integration service with any ERP (SAP, MICROSOFT DYNAMICS, SAGE, ORACLE, etc.) for the extraction of the data required in the technical schema of the electronic invoice.
Data Mapping
Multi-standard data transformation module prepared for generating any invoice format (EDIFACT, Facturae, XML CII, UBL...) defined by the technical regulations of the B2B electronic invoicing system in Spain.
Format Validation
The solution implements invoice data validation mechanisms to verify that they contain the necessary information provided in the schemas defined for the exchange of electronic invoices in the B2B sector.
Sending Invoices
The solution identifies the recipient of the invoice for its delivery through specific channels (private network EDICOMNet, EDI gateway, https, sftp, x400, OFTP, AS2, AS4...) with traceability records, delivery confirmation, and processing. The delivery services also include specific solutions to send your invoices to customers without dedicated channels (email, publication on portals).
Electronic Storage
We keep all the invoices issued in our eIDAS Electronic Storage service.
The evidence generated by the service, and the continuous reassurance of the integrity of the invoices by the trusted third party EDICOM, allow for the burden of proof to be reversed in any litigation with clients.
ACK Management
We offer you full visibility on the status acknowledgments of each invoice issued according to the technical specifications defined in the project.
If required, we can also integrate these ACKs (acknowledgments) into your management system.
Send Electronic Invoices to 100% of your customers
Business@Mail is the portal developed by EDICOM where invoices will be published for those customers who do not have a specific EDI channel to receive them automatically.
You only need to generate your invoices in your ERP as you normally do. The rest of the process to get them to your customers is taken care of by us.
Your customers will be able to access the portal for free, where the invoices will be stored in their original electronic format, along with printed representations in PDF throughout their validity period.
Publication on Business@Mail
Every time you generate an invoice for a customer, we will process it and make it available on the EDICOM Business@Mail portal.
We inform your customers via email
We will send an email to your customers to download their invoices.
The number of times we need to notify them until they download their invoices is up to you.
You decide.
You will have control over the status of each invoice
We will notify you every time a customer accesses an invoice.
And if they don't, we will let you know too.
You will have complete control over all the invoices you send, so that you can make the appropriate arrangements with your customers at any time.
Automate the Issuance of all your Electronic Invoices
We are industry leaders.
EDICOM is the leading Spanish provider by number of electronic invoices managed.
We are the provider chosen by some of the world's leading companies in sectors such as distribution, automotive, transportation, or healthcare.
We are a provider specialized in data integration and Electronic Invoicing with active projects in more than 78 countries.
We can help you. Leave us your details.
We will contact you to analyze your needs and define the solution that best suits your company.
We handle the management of your Electronic Invoicing Platform for you
We handle the management of your Electronic Invoicing Platform for you.
Managing an Electronic Invoicing platform can be quite demanding, depending on its scale and intricacy.
Dealing with errors, onboarding new clients, or conducting tests entails additional responsibilities that require attention.
That's why at EDICOM, we offer Managed Services to relieve you of these concerns. Our expert technicians take charge of monitoring and overseeing your setup, addressing any issues promptly to ensure uninterrupted business operations.
This way, you can concentrate on your core business without any distractions.
Solution for the reception of Electronic Invoices in Spain
Take advantage of the opportunities offered by the adoption of electronic invoicing.
Expand the capabilities of your platform with reception services to maximize its benefits.
Integrate 100% of your suppliers' invoices.
Automate the matching processes in your accounts payable.
1. Invoice reception
We receive 100% of received invoices.
No matter if it is through our private network EDICOMNet, EDI gateways from other service providers, or dedicated point-to-point communications.
We will validate the technical attributes defined in the B2B Electronic Invoice project in Spain, as well as the basic business rules that we define with you to accept or reject an invoice.
2. Invoice approval workflow
Our solution allows implementing an approval workflow for incoming invoices, according to the organizational structure of your company.
By departments, suppliers, amounts... Tell us how you want to organize your approval flow for incoming invoices, and we will make sure to send them to the responsible persons in each case.
Their acceptance can be done with the maximum levels of security you require through electronic signature or two-factor authentication processes.
3. Invoice integration
Invoices that successfully pass the approval process are transferred to the mapping service for data transformation to the format required by your internal management system or ERP.
EDICOM's electronic invoice solution enables secure and dedicated communication channels to transfer the obtained data interfaces to your entire ecosystem of applications.
Your invoice data will be instantly registered in your accounts payable management. Without errors. Without wasting a second interpreting or analyzing a document.
4. Electronic Archiving
EDICOMLta (EDICOM Long Term Archiving) is the long-term archiving service developed by EDICOM to preserve full guarantees of integrity, access, and recovery of all received invoices.
The service applies mechanisms of identification, digital signature, and electronic chronological validation, in conformity with the eIDAS Regulation.
These characteristics allow reversing the burden of proof on any invoice stored in the service, allowing its use as evidence in any litigation at the request of third parties.
Effortlessly collect electronic invoices from your suppliers who lack an e-Invoicing system
EDICOM's Supplier Portal facilitates the inclusion of partners without an e-Invoicing solution in Spain. With this service, you can streamline the reception of invoices for approval and integration into your accounts payable process, while also serving as a channel for dispatching purchase orders associated with these invoices.
Sending orders
Purchase orders from your ERP system are published on the Supplier Portal as soon as they are registered.
Notification to the supplier
Suppliers are notified via email each time they receive a purchase order on the portal.
Access to the portal
Your suppliers access the portal with their username and password to view orders, as well as from links included in notifications.
Generation of invoices
Your suppliers self-generate invoices from the received orders, automating the document issuing process.
Invoice approval
Invoices processed on the portal are transferred to the electronic document approval service for validation by the relevant managers.
Integration into accounts payable
Finally, approved invoices are integrated into your ERP system, thus automating accounts payable management.
Streamline the reception of your electronic invoices
Electronic invoicing is soon to become obligatory for businesses in Spain.
However, it also presents a significant opportunity. This chance allows you to enhance your operational efficiency, optimize processes, and achieve cost savings.
EDICOM has expertise in deploying electronic invoice reception solutions in countries with similar regulations similar to the "Crea y Crece" Law.
Share your contact information with us.
We will get in touch with you to assess your requirements and determine the most suitable solution for your company.
One electronic invoicing solution. Multiple benefits
It is possible to manage all your electronic invoicing projects with companies and public administrations in different countries from a single solution. EDICOM's solution adapts to national electronic invoicing legislation and applies technical requirements in each country (formats, electronic signature, validations, storage...).
News about electronic invoicing
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Mandatory CTC Electronic Invoicing model in Malaysia as of August, 2024
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