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Keys to Finding an e-Invoicing Provider in Colombia

08/05/2018

Factura electrónica Colombia

The use of widespread electronic invoicing in Colombia is becoming more imminent. Starting on September 1, 2018, DIAN will require large Colombian taxpayers to use electronic invoices. The remainder of the taxpayers who are not involved in the last resolutions should start invoicing electronically on January 1, 2019.

The mandatory use of e-invoicing will mean an advance in the digital transformation of companies since tasks that up until now were carried out manually will be automated and immediate. According to a survey by the National Association of Colombian Employers (Andi) published at the end of 2017, 82.8% of Colombia companies say that the main objective of their technological investments is the automation of processes.   Furthermore, more than half of employers, 58.4%, are adopting new business models for the so-called fourth industrial revolution.

It is important that companies prepare to adapt their invoicing model to the electronic invoicing model proposed by DIAN to automate their internal and external processes according to the mandate and to optimize their time and resources. With technology at the service of companies, productivity can be improved and internal costs related to certain processes can be reduced.

In an interview, EDICOM’s Andean Region manager, Cristian Uribe, explained that it is recommended “to start electronic invoicing soon instead of waiting until it becomes mandatory. If companies implement e-invoicing voluntarily and in advance, they will be able to examine the impact the new system is having on their internal processes as time progresses.”

Recommendations for choosing your Technological Provider for Electronic Invoicing

  • Accreditation and homologations: EDICOM is certified by DIAN as a Technological Provider for Electronic Invoicing. Also, EDICOM is a Digital Certification Entity authorized by ONAC, which means that it provides digital certificate and electronic signature issuance services.
  • Technological capacity: Since the technological provider is going to handle sensitive information from companies, it is advisable to have a technological provider with an SLA or a signed agreement in which it commits to maintain some service minimums in terms of availability, security and incident resolution time. For example, EDICOM’s customers have an SLA that guarantees 99.9% platform availability.
  • Security: Continuing with its commitment to guarantee the highest quality in the provision of service, it has a multitude of credentials and accreditations that certify the quality and security of information such as the ISO 27001 for example.
  • Integration: The platform is integrated into the ERP system or internal management system of the company, which automates the electronic invoice and ensures that it complies with all the legal requirements in any country in the world, including Colombia.
  • Internationalization: Nowadays, with technology, physical barriers between countries and companies have been completely eliminated. A company must be prepared to extend its performance to any country in the world, so having a solution that provides a global service allows international business opportunities to take place.
  • Scalability: As the business ecosystem is digitalized, companies will have the need to expand their electronic data interchange projects with various partners, both B2B and B2G. EDICOM’s platform offers a scalable solution to regions of the world and also has the ability to extend to B2B projects.
  • Compliance: In an increasingly complex business ecosystem, it is vital to have a provider that has the ability to adapt to and comply with different standards and national regulatory frameworks. This way, mechanisms are externalized and automated to comply with the regulatory requirements of each country.
  • Secure and legal invoice storage: Edicom has a secure storage module that is in compliance with DIAN’s requirements.

If your company is obligated to start using e-invoicing or if you wish to take part in electronic invoicing voluntarily, please contact us to start your electronic invoicing project as soon as possible.

To find out more, download the White Paper on LATAM’s Electronic Invoice and discover the individual characteristics of each regulation.

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